Viking Benefit Solutions Inc. has always been, and will continue to be, committed to protecting your privacy, ensuring your personal information remains confidential.
Our privacy practices are part of a larger corporate commitment to respect individuals, from plan sponsors and participants to our sales organization and our own employees. As a long-standing member of the financial services industry, we have always worked to ensure that our business practices prevent any breach of confidentiality and we work to maintain the highest standards of conduct. When you, as a company or an individual, apply for coverage under a group benefits plan, you share personal information about the company, yourself, and/or family members. Viking Benefit Solutions Inc will only use, retain, and disclose such information to administer the terms of your group policies and plans, including:
• confirming your eligibility for insurance coverage.
• adjudication and processing the claims you send us.
• offering you complementary products and services; or
• meeting regulatory requirements.
We will contact you and obtain your consent if it ever becomes necessary to use your information for any other purpose.
COLLECTING YOUR PERSONAL INFORMATION
In most cases, when you sign up for your benefit program, we obtain all the information we need directly from your employer or from you (from the employer’s application forms, or from your enrolment form). This may include name, address, phone number, age, occupation, salary, family status and answers to basic health questions. In some cases, we may ask for additional information from the insurance industry’s MIB Group, Inc. (Medical Information Bureau), health insurance companies, licensed physicians and healthcare professionals or related institutions to determine your eligibility for coverage. When you make a claim for benefits, we may also collect information to determine the eligibility of the claim, and the nature of the expense. We may contact you, your healthcare professionals or other benefit providers. All this information will be collected with the individual’s knowledge and consent. We will make every reasonable attempt to keep this information accurate and current, and we ask that you advise us of changes to keep our records up to date. This will allow us to provide you with the best service possible.
COLLECTING WEBSITE DATA
We collect information from our website visitors to improve the navigation and overall user experience on our website, for marketing purposes, and to evaluate the operation and use of our website.
PROTECTING YOUR PERSONAL INFORMATION
We employ best practices to protect collected information from loss and unauthorized access. Our systems are designed to prevent unauthorized access, and, within our organization, we limit access to your personal information to only those individuals who administer your group plan and benefits. Each employee in our organization has signed a confidentiality agreement further protecting your personal information.
Your personal information is kept only if we need it to administer your group plan and fulfill regulatory obligations. Our organization has policies and procedures in place to securely delete or physically destroy all personal information when it is no longer needed. When we deal with other persons or organizations (such as other benefit providers when settling claim payments, or when using cloud-based services), we protect the confidentiality of your personal information and ensure it is not used for any unauthorized purpose.
DISCLOSING YOUR PERSONAL INFORMATION
We use enrolment and claim information only to administer your group benefit plan and to ensure you receive all the benefits you are entitled to receive. As a result, we may disclose your personal information to:
• insurance companies and service providers providing benefits under your group contract.
• physicians or other healthcare institutions for the purpose of determining coverage eligibility, and processing and adjudicating your claims.
• your authorized representatives, such as individuals with Power of Attorney or your insurance advisor or
• government and regulatory bodies where required by law or for the purpose of processing and adjudicating your claims.
YOUR PERSONAL INFORMATION
FROM US TO YOU
Please contact our Privacy Officer at the address below if you want to:
• better understand the kinds of information we collect,
• express any concern about our privacy policies or how we have handled information about you, or
• ask questions about our privacy policies.
Privacy Compliance Officer
Viking Benefit Solutions Inc.
310 8th Ave., Humboldt, Saskatchewan, S0K 2A0